To help our small exhibitors organize their trade fair presence, this collection of information provides initial guidance on topics such as booth booking, equipment and staffing. We have also put together some helpful tips on how to join forces and find co-exhibitors.
If you have any questions about the application process, you can of course contact us at any time. Here you will find the contact details of your appropriate contact person:
https://spiel-essen.de/en/exhibit#contacts
Networking / cooperation with other exhibitors
Shared space can create synergies (e.g. joint booth equipment or joint personnel), which can result in both space and cost savings. If you are interested in sharing your booth space with another exhibitor to take advantage of the synergy effects, but do not know a cooperation partner and do not know how to get in touch with other exhibitors, we have a solution for you:
With the closed Facebook group SPIEL Essen 2025 Co-exhibitor search, we have created a platform where you can network with other exhibitors and look for cooperation partners for your stand. Introduce yourself, your games and your target group there and you're sure to find someone who is also looking for a co-exhibitor. And don't worry - even if one of you is registered as the main exhibitor and the other as a co-exhibitor, you will both be equally visible to visitors and can take advantage of the same exhibitor benefits at SPIEL Essen.
Booth equipment
If you book a small booth with us, you will receive both the booth space and the booth partition walls from us. If you also require rental furniture, carpeting, electricity, internet or water connections, these must be ordered using the Messe Essen forms (available on their exhibitor service website). All orders can only be placed after stand numbers have been allocated (probably at the end of June / beginning of July), as Messe Essen will otherwise not be able to allocate you.
Booth partition walls
Based on the Technical Guidelines of Messe Essen, partition walls must always be erected at row, corner and head of row booths. When booking a small booth of 15 square meters, these booth partition walls and their assembly and dismantling are included in a wall flat-rate. The partition walls may only be canceled in one exceptional case, namely if you book a shell scheme booth through Messe Essen.
Booth partition walls consist of an aluminum frame and a white wall panel. To individualize your booth and make it a real eye-catcher, you can of course decorate the walls with banners, posters and the like. Please make sure that your decorations do not leave any residue or damage to the booth partition walls, otherwise you will be charged for the costs after the fair. To prevent damage, you can borrow fastening hooks from the Messe Essen Service Office (Hall 6) on site. Messe Essen also offers to print the walls directly with your templates, images and logos (can also be booked via the service portal).
Shell scheme system booths
Instead of ordering individual services such as carpeting, electricity etc. for your booth, it is also possible to book ready-made shell scheme system booths via the Messe Essen service. If you would like to use one of these offers from Messe Essen, please let us know in order to avoid double costs for the booth partition walls.
Deliveries
You can simply have your goods delivered to your booth during the set-up period. Please make sure that someone is on site who can receive the goods. If you wish to have goods delivered before set-up, they can be temporarily stored by Messe Essen's logistics partner, DB Schenker. This service is subject to additional costs. The contact details of DB Schenker can be found in the logistics section of the exhibitor service website. Please note the customs processing times to ensure that your goods arrive on time.
Parking
Parking tickets can be ordered via the Messe Essen service website. It is also possible to arrive with a camper or van. There are special parking spaces for this, which must also be booked in advance with Messe Essen. You will receive detailed information on this with your booth documents.
Waste disposal
Waste disposal is often an organizational problem. To counteract this, a flat-rate waste disposal fee is included in the booth price. This means that you simply have to place your waste at the edge of your booth on the set-up and dismantling days and on the days of the fair and Messe Essen's waste disposal service provider will take care of everything else. Please note: This only applies to the disposal of normal waste such as cardboard, residual waste, etc. The disposal of production waste or waste from exhibition booths and carpets must still be ordered from Messe Essen's waste disposal service provider.
Overnight stay
There are no room allotments for exhibitors at the hotels in Essen. Exhibitors are therefore responsible for booking their own hotel rooms. For this purpose, we would like to refer you to the hotel booking pages and the information page for hotels of Messe Essen.
Staffing
If you need game demonstrators or other staff for your booth, we offer you the opportunity to place job advertisements on our website. We will let you know via the exhibitor newsletter when job advertisements can be submitted.
In the event that you are looking at short notice or cannot find enough staff, Messe Essen also offers you the opportunity to contact its partner in the field of personnel services.
Further information
We have only included some of the most important information in this section so that you can book your booth. Detailed information on ordering exhibitor passes, set-up and dismantling, the novelty show and other important topics can be found on this website.
In addition, we will send you regular exhibitor newsletters with current topics to the e-mail address of the main contact person given in the registration form. Make sure that you always read these carefully and pass on important information to the relevant persons.
